Appello / Emergenza Filippine - AGIRE /Appeal Emergenza Filippine Associato - Consorzio1 / Member...

Appello /Appeal Emergenza Filippine

Associato -

Consorzio1 / Member

Agency – Consortium

CESVI

Titolo del programma / Programme title

Indicare un titolo il più

specifico possibile [max 120

caratteri].

Rehabilitating the schools of Buruanga affected by typhoon Yolanda

Sommario / Abstract

Fornire riassunto

“giornalistico” del programma:

localizzazione, obiettivi,

strategia, beneficiari, risultati

attesi. [max 10 righe]

The objective of the proposal is to restore the education and learning activities in the schools affected by the typhoon Yolanda in the municipality of Buruanga through the rehabilitation of main damages to school facilities. The action aims at improving the conditions of pupils at school and give them a better environment to facilitate their learning. Construction works will be carried out to rehabilitate the school facilities and amenities affected by the typhoon. Moreover, the action will reduce the risk of damages caused by strong winds implementing, wherever possible, construction techniques suitable to typhoon-prone areas.

1. ANALISI DEI BISOGNI / NEEDS ASSESSMENT

1.1 Periodo di assessment / Date(s) of assessment

Cesvi carried out a rapid assessment of damages in 22 schools in Buruanga (including kindergarten, primary and elementary schools) in Decembers 2013.

1.2 Metodologia di analisi / Methodology and sources of information used

On the 3rd of December 2013 a team of Cesvi visited 22 schools in the municipality of Buruanga. A preliminary meeting with some representatives of the Town Hall of Buruanga was held in order to present the purpose of the visit and collect the data of damages reported to the municipality. The Department of Civil Engineering of the Town Hall provided to the team a detailed estimation of costs of damages prepared immediately after the calamity. The methodology implemented during the visits to schools included a brief interview with the school directors and teachers. The aim of the interview was to collect data of the state of the school and understand how teachers and parents coped with the damages caused by typhoon

1 Se consorzio, indicare il capofila e le organizzazioni associate consorziate.

Yolanda. After the interview, the Cesvi team proceeded with the direct observation of damages. At the end of all visits, a detailed report has been draft by the assessment team.

1.3 Definizione dei problemi /Problem statement

Context Analysis: Typhoon Haiyan, locally known as Yolanda, crossed the Philippines on 7 and 8 November 2013, causing heavy rainfall, flash floods and landslides throughout the archipelago but especially in the Visayas regions: Leyte, Samar, Cebu, Bohol, Panay. The storm affected 44 provinces and 12.095 barangays in 589 municipalities when it hit land with sustained winds of 196mph; 5.719 persons were reported dead2. UNOCHA reports place the number of affected people at 13.28 million. In the Western Visayas Region (Panay Island and Negros Occidental) 238 persons were reported dead. According to the NDRRMC3, in Aklan province 96.940 families have been affected by the typhoon and 85.004 houses have been damaged (partially and totally). Needs Analysis: In the municipality of Buruanga 2.196 houses have been reported partially or totally damaged. According to the estimation issued by the Civil Engineering Department of the Town Hall of Buruanga, the total estimated cost of damages is 49.936.920 PHP (Philippine Peso)4. As well as the houses, the schools have been heavily affected. Most of the schools of the municipality have reported damages caused by the strong winds of the typhoon for a total amount of 8.200.000 PHP5. Most of the schools have reported severe damages. In the majority of cases the roof has been the most affected part of the school buildings. The detachment of the roof made some classrooms not usable. As a consequence, due to the unavailability of further rooms, some children had been moved to other classrooms and integrated with pupils of different grades. In other cases one classroom had been shared by pupils and teachers of different grades who conducted their lectures simultaneously. Obviously, this kind of situation is leading to a dramatic degradation of the overall quality of the education and learning. The main findings of the visits can be summarised in the following points.

• 10 out of 22 schools have reported damages that prevented the lectures to proceed correctly.

• 14 classrooms of 5 schools are not usable at the moment due to the damages at the roof and the walls.

• The roof has been the most affected part of the building in all the schools visited; the metal sheets have been carried away by the wind, leading in some cases to the breakage of the load-bearing structure of the roof.

• All schools usually have a stage located outside for educational and recreational purpose (e.g. role-play activities). Being exposed to the strong winds of the typhoon, the stage has been demolished in most of the schools visited.

• Most of the school latrines installed outside the buildings have reported damages to the superstructure.

The proposed action will rehabilitate Buruanga Vocational School to ensure school activities to 960 students. Other schools selected as most in need will be targeted through other funding in a coordinated and gap filling approach.

2 SitRep No. 52, NDRRMC update as of 4th December 2013 3 National Disaster Risk Reduction and Management Council, Philippines 4 Approx. 810.000 EUR 5 Approx. 130.000 EUR

2. STRATEGIA GENERALE DELL’ASSOCIATO / GENERAL STRATEGY

2.1 Strategia paese / Strategy in the country

CESVI is implementing an emergency intervention of distribution of food package to 5.000 beneficiaries in

the Province of Iloilo, Panay.

In the same area of intervention of the proposed Action, Cesvi is planning a project for the rehabilitation of

10 additional schools, heavily damaged by the cyclone. This additional action will guarantee proper

coverage of support costs and will allow to address the most relevant needs in the area.

3. QUADRO OPERATIVO / OPERATIONAL FRAMEWORK

3.1 Localizzazione / Exact location of the operation

Country: Philippines

Location: Buruanga Municipality, Aklan Province

BURUANGA Vocational School

3.2 Periodo di implementazione / Implementation period Indicare data di avvio delle operazioni e durata del programma in mesi. L’eleggibilità della spesa può anche essere

retroattiva: in tal caso occorrerà specificare le azioni già realizzate nel successivo riquadro delle attività.

15/01/2013 – 14/04/2013

Duration: 3 months

Eligibility of expenditures: 15/01/2013

3.3 Beneficiari / Beneficiaries

The action will directly benefit 960 students, ensuring proper rehabilitation of the selected school.

Name of school grade 7 grade 8 grade 9

grade

10 TOTAL

M F M F M F M F M F total

Buruanga vocational

school 134 129 112 134 147 113 91 100 484 476 960

4.800 beneficiaries will indirectly receive benefit from the project (families of the children that will directly

benefit)

3.4 Settori di attività / Sectors of activity

Rehabilitation Disaster preparedness & mitigation

3.5 Obiettivi generali / Principal objectives

The overall objective of the proposed action is to contribute to restoring education and learning activities in

the schools affected by the typhoon Yolanda in the municipality of Buruanga.

3.6 Obiettivo specifico / Specific objective

The specific objective is to rehabilitate the schools facilities affected in the municipality of Buruanga.

3.7 Attività / Activities • 1.1 Preparation work for the rehabilitation of scho ol : technical drawings, consultation

with school representatives and local government structures, selection of construction workers, etc.

• 1.2. Rehabilitation works: the classrooms will be rehabilitated using locally available materials and using simple techniques, to facilitate maintenance and replicability. The disaster risk reduction principles will be taken into account in defining the design of the roof of facilities. To ensure ownership, teachers and parents will be asked to contribute with materials and/or labor, according to their capacity and in any case in agreement with Philippine guidelines

• 1.3 Monitoring of the activities: in partnership with municipality officers, to ensure satisfactory realization of the works, proper use and adequate maintenance.

3.8 Monitoraggio e valutazione / Monitoring and Evaluation

Activities will be monitored through a local coordinator and monthly missions from an expatriate technical

staff. The implementation of the activities will be monitored and evaluated through specific tools already

used by Cesvi in similar projects performed in other countries. A final monitoring visit will be carried out by

one representative of Cesvi headquarter at the end of the activities

4. RISCHI E CONDIZIONI / RISKS AND ASSUMPTIONS

4.1 Pre-condizioni / Pre-conditions Local leaders remain cooperative and willing to contribute in the provision of proper information No other emergencies hit the location

5. SICUREZZA /SECURITY

5.1 Situazione sul terreno / Situation in the field No particular issues regarding the security have been identified. Cesvi HQ staff receive UNDSS Daily

Situation Reports that highlight the security-related incidents in the country.

6. RISORSE NECESSARIE / RESOURCES REQUIRED

6.1 Budget di programma / Total budget Total Budget: 16.320€

Descrition unit cost n.units total cost PHP total cost

EUR

Buruanga Vocational School PHP 775.000,00 € 13.039

material PHP 600.000,00 € 10.095

labour PHP 175.000,00 € 2.944

HQ mission € 1.913

flight/ insurance 1033 1 € 1.033

per diem 88 10 € 880

Coordination € 300

TOTAL DIRECT COSTS € 15.252

INDIRECT COSTS € 1.068

TOTAL COSTS € 16.320

6.2 Risorse umane / Human resources One Local Coordinator and one technical advisor will ensure proper implementation of activities (both

budgeted under an action funded by other donors). The project coordinator will be in charge of the

coordination, monitoring and evaluation of all the activities of the action. He assures that local authorities

(i.e. municipality) are fully engaged into the project and that participation and involvement of beneficiaries

is in place. He provides technical inputs to the rehabilitation plan and monitors the proper use of

construction materials; he assures proper coordination with Cesvi.

Local labour will be enrolled among the local population.

6.3 Risorse materiali / Material resources Materials for construction and rehabilitation works will be purchased locally.

8. COORDINAMENTO / COORDINATION

8.1 Accordi con autorità nazionali e locali / National and local authorities

Cesvi is coordinating the intervention with the relevant local authorities and municipalities.

8.2 Soggetto/i implementatore/i / Implementino partner(s)

Activities will be implemented through the coordination of Fair Trade Foundation – Panay (FTF-P) .

This foundation was born in 2001 from the commitment of the groups of producers of the fair trade

network. Since 2001, when the tropical cyclone Unding hit Oton city, Panay, FTF-P provided emergency

assistance to more than 2.000 families. Thanks to private and institutional funding, FTF-P has acquired skills

to promptly intervene in first emergency situations that often hit Panay and the area of Iloilo.

9. INFORMAZIONI AMMINISTRATIVE / ADMINISTRATIVE INFORMATION

9.1 Desk Officer Lorena D’Ayala Valva, [email protected]

9.3 Coordinate Bancarie / Bank Account

Banca Popolare di Bergamo - Sede - Piazza Vittorio Veneto 8 – 24122 Bergamo, Italy IBAN IT96J0542811101000000034015 Swift BEPOIT21 Intestato a CESVI ONLUS

9.4 Revisione contabile / Audit No Audit is planned for the intervention

LOGFRAME MATRIX

Logica dell’intervento Indicatori Fonti di verifica Rischi e Condizioni

Obiettivi generali

to contribute to restoring education and learning activities in the schools affected by the typhoon Yolanda in the municipality of Buruanga

- Local leaders are cooperative and willing to contribute in the provision of proper information

- No other emergencies hit

the location

Obiettivo specifico

to rehabilitate the schools facilities affected in the municipality of Buruanga.

Indicator 1: Education

activities in Buruanga

Vocational School are active

and enhanced by the end of

the project

Monitoring reports, final

report, direct observation

Risultati attesi

Buruanga Vocational School is rehabilitated

Indicator 1.1: 960 children

with access to educational

activities by the end of the

project

Indicator 1.2: rehabilitation

works identified and

implemented through local

labour by the end of the

action

Beneficiaries list; direct

observation; final report

Attività

1.1 Preparation work for the

Risorse

Material for rehabiltiation:

Costi

Total direct costs: 15.252€

rehabilitation of premise

(technical drawings,

consultation with school

representatives and local

government structures,

selection of construction

workers, etc)

1.2. Rehabilitation works

1.3 Monitoring of the

activities

10.095€

Labour: 2.944€

HQ monitoring mission:

1.913€

Coordination: 300€

BUDGET SUMMARY

CESVI 13.039,00 €

- € - € - € - € - € - €

13.039,00 € - € - € - € - € - € - €

€ 2.213,00 880,00 €

1.033,00 € - € - € - € - € - € - €

300,00 € € 15.252,00

€ 1.068 € 16.320

Implementation period November 2013 - May 2014Proposal

01. Goods & services delivered to beneficiaries01.01. Food Security01.02. Water and Sanitation01.03. Health01.04. Nutrition01.05. Shelter01.06. Non food items 01.07. Rehabilitation/continuum01.08. Disaster preparedness and mitigation01.09. Special mandates01.10. Specific actions01.11. De-mining and awareness01.12. International transport01.13. Personnel02. Support costs02.01. Personnel02.02. Local logistic costs02.03. Durable equipment02.04. Security02.05. Feasibility, needs assessment and other studies02.06. Specialised services02.07. Insurance costs02.08. Visibility and communication programmes02.09. Others: as specified in the proposal

Subtotal: direct costs03. Indirect costs

Total Eligible Costs :

FINAL NARRATIVE REPORT

Emergency Philippines

Title of the Action

Rehabilitating the schools of Buruanga affected by typhoon

Yolanda

1. OPERATIONAL FRAMEWORK

1.1 Exact location of the operation

The project has been implemented in the Buruanga Vocational School in Brgy. Katipunan,

Buruanga, Province of Aklan, Philippines.

1.2 Beneficiaries

The total of beneficiaries directly reached by the action is 1.004 individuals, composed by:

� 947 students (enrolled in 2014)

� 57 teachers & staff

Indirect beneficiaries are 17 local laborers (that have received regular salaries for 4 months) and

the entire community of Katipunan, composed by about 4.800 individuals.

The entire community has been deeply involved in the project implementation:

− Teachers and school staff directly participated in the activities by provision of food,

drinking water and resting place for the workers; they sold the old, waste materials of the repaired

rooms and used the money to buy paint and paid for painting works for the ceiling and roof of 9

rooms.

− Students did the clean up the whole 9 rooms ready for opening of classes as part of

“Brigada Eskwela” (an annual nation-wide activity of all schools in preparation for the opening of

the classes).

− At the end of the project, a formal turn ceremony has been organized, as a way of

expressing community’s gratefulness to CESVI, AGIRE, and FTFP: the ceremony was attended by

the whole student body, teachers, representatives of local authorities. The whole School body

expressed their wholehearted thanks for having received help though project from AGIRE. A

plaque of appreciation for AGIRE and CESVI was received by FTFP during the ceremony.

1.3 Results and indicators

The project fully contributed to restore education and learning activities in the school affected by

the typhoon Yolanda by rehabilitating facilities, thus fully reaching principal and specific objectives

of the Action.

Actions made Remarks

1. Able to finish the repair

of roofing and ceiling

works of nine (9) rooms

All the activities were successfully implemented as planned; school

facilities have been rehabilitated and made available for students

before the opening of the classes (June 2, 2014).

and 1 toilet.

2. Able to provide 18

units of electric wall fans.

Mounting of wall fans into the nine rooms were facilitated by the

School Admin.

3. Able to provide 1 unit

of electric generator.

The said brand new unit was presented together with the wall fans

during the turn over ceremony last June 20. All other 10 schools are

free to borrow the unit when needed. Policies and guidelines will be

made available by VBS together with LGU representative.

1.4 Activities

At the start-up of the project, coordination and consultation with school representatives and local

government structures were held; the team of workers has been hired and suppliers have been

selected. Labor has been selected in the local communities, both to rise a sense of ownership and

to empower their capacities.

9 classrooms of the school have been rehabilitated through the following activities: roofing,

ceiling, installation of one toilet and of electrical wirings; materials have been purchased locally.

According to the school needs, 18 wall fans have been provided and 1 unit generator set has been

handed over to the school administration in order to be able to face the frequent blackouts.

Broken or waste galvanized irons (GI Sheets) have been sold by the school representatives and the

related funds have been used for painting of the ceiling, as their local counterpart to the project.

The local partner FTFP intervened actively on the monitoring and communicated with CESVI all

projects’ achievements and expenditures. At the end of May 2014, a monitoring mission from Cesvi

HQ has been implemented in order to check status of the works and support narrative and

financial reporting.

1.5 Specific objective

The whole school administration of Buruanga Vocational School composed of 947 students,

teachers, and Parents-Teachers Associations (PTA) officers who benefited on the project,

expressed their happiness and gratefulness having able to receive and now enjoying the results of

the finished rehabilitation project as planned in their school.

Nine (9) rooms roofing and ceiling were repaired with one toilet and able to provide 18 wall fans

and 1 unit generator set. As an expression of their gratitude, a Hand Over Ceremony was

conducted last June 20, 2014 led by the School Administration headed by its Principal, Wilsie

Moleno.

1.6 Monitoring and Evaluation

− FTFP monitored the rehabilitation activities through regular updating with the PC and

through direct visits in the project site, together with CESVI’s representatives conducting

their mid and final monitoring missions.

− A midterm monitoring mission has been implemented by Cesvi expatriate staff (March

2014): in that occasion it was stressed that workers should wear protections like helmets,

and gloves during work; recommendations were also made regarding administrative issues.

All recommendations were addressed after the monitoring missions by FTFP by coming up

with guidelines included in their workers contract and clear orientations among teachers

and workers. Financial monitoring and forecasting system introduced during the mission

was also a good tool in managing the project’s finances.

− At the end of May, a representative from Cesvi HQ was able to see and validated the works

at BVS and able to share directly with the school teachers. Furthermore, project finance

documentation has been collected and checked.

2. RISKS AND ASSUMPTIONS

2.1 Pre-conditions

Both the preconditions (“Local leaders remain cooperative and willing to contribute in the

provision of proper information” and “No other emergencies hit the location”) have been

respected, thus allowing proper implementation of the Action. In particular:

a. Teachers & school staff directly participated in the activities by giving support to workers

through providing snacks, place to rest, and smooth coordination with the school.

b. The intervention itself responded to the needs of the schools thus the coordination and

support were ensured from the very beginning of the implementation

c. Right timing in terms of the climatic condition. Only limited rain experienced during work

implementation.

3. SECURITY

3.1 Situation in the field

The Project Team was assured by the local people and Local Authorities, especially the PC that

they will be responsible to ensure the security while the project is being done. No reported

missing materials and equipments until the end of the project.

4. RESOURCES

4.1 Total budget

The intervention has reached the planned results by registering savings on the total budget,

mainly due to savings in the purchase of construction material, as a result of use of local materials,

purchase from local suppliers and recycling of materials already present in the target school.

For these reasons the total expenditures of the project are lower than the total budget allocated

by the Donor. The financial report is made accordingly, by reporting for a total amount of 20.547€.

4.2 Human resources

For the realization of the intervention, the following human resources have been employed and

charged to the project:

1 local coordinator: 01/02/2014-28/02/2014

1 accountant/book keeper: 01/02/2014-28/02/2014

Furthermore, the project benefitted also of human resources already present and operational in

the target area, whose costs have been covered with funds other than Agire:

1 local coordinator for the months of March, April and May 2014

1 accountant/book keeper for the months of March, April and May 2014

1 driver

1 coordinator (FTF-P, local partner)

1 expatriate expert that implemented a monitoring mission in the area

5. COORDINATION

5.1 National and local authorities

At the beginning the project together with CESVI, LGUs, and FTFP coordination about the project

were made. Three times the PT went to see the Mayor for updating and provision of project

documents such as program of works and budget estimation. Therefore during the

implementation the PC did a close coordination with LGU representatives and no serious problems

occurred so far.

5.2 Other humanitarian actors

No other humanitarian actors were present in the selected area of implementation of the project.

Cesvi and FTF-P implemented an additional project in the same area, targeting other schools with

rehabilitation works. As schools and timings were different, no overlapping of resources and

beneficiaries have been registered. Thanks to the combined impacts of the 2 projects, the

effectiveness of the Agire funded action improved, as the entire community of Buruanga

benefitted from the interventions.

6.CONCLUSIONS

6.1 Evaluation of social impact of the project

Students are very happy to go back to their school rooms again to continue their learning

activities. The impact of this intervention has directly involved not only the students but the whole

Buruanga community itself.

They have expressed it clearly together with their teachers and administration staff during the

turn over ceremony held on June 20th. According to Ms. Molino, words are not enough how to

thank all who have worked out for the said project now became a reality timely before school

opened last June 2, 2014. This gesture of solidarity with the victims of Typhoon Haiyan especially

for the children of Buruanga Vocational School will remain a historical experience, of

Buruanganons, being their first, to always remember.

An added value has been registered thanks to the training on Disater Risk Mitigation and

Preparedness, implemented in the framework of another Cesvi project in the area.

2 representatives for Buruanga Vocational School joined this training and are now part of the

Disaster Preparedness Committee (DPC).

6.2 Conclusion and comments

Involvement of the local people greatly contributed to the success of the project.

Buruanga as a fifth class town that received foreign support directly to the school was an

extraordinary experience that raised the moral and motivation for BVS and in their community to

help each other.

The formation of their Disaster Preparedness Committee (DPCs) was a real success. After the

training, they were able to echo the input they have learned from the DPT together with other

members to be, come up with a plan of action including setting up of officers. Out from this

formation/organization as non-government organization yet maintain close coordination with the

LGU, is the basis for future strategies of intervention when it comes to Disaster Preparedness and

developmental endeavours of the community as well. The local DPC will now link with various

DPCs or similar organizations in Panay as well as national through FTFP for future possibilities of

working together.

FTFP project team learned a lot from this experience in terms of management, monitoring and

working with them.

Annexes:

Letter of handover with Buruanga Vocational School

Final Financial Report

Photographic Report

BUDGET SUMMARY

CESVI Report finale 17.038,20 €

- € - €

01.03. Health - € - €

01.05. Shelter - € - €

17.038,20 € - € - € - € - € - € - €

€ 2.164,60 963,50 € 809,50 €

- € - € - € - € - € - €

391,60 € 19.202,80 €

1.344,20 € € 20.547,00

Implementation period November 2013 - May 2014

01. Goods & services delivered to beneficiaries01.01. Food Security01.02. Water and Sanitation

01.04. Nutrition

01.06. Non food items 01.07. Rehabilitation/continuum01.08. Disaster preparedness and mitigation01.09. Special mandates01.10. Specific actions01.11. De-mining and awareness01.12. International transport01.13. Personnel02. Support costs02.01. Personnel02.02. Local logistic costs02.03. Durable equipment02.04. Security02.05. Feasibility, needs assessment and other studies02.06. Specialised services02.07. Insurance costs02.08. Visibility and communication programmes02.09. Others: as specified in the proposal



FINAL NARRATIVE REPORT Emergency Philippines

Title of the Action

Emergency Life saving assistance to vulnerable people affected by the Tropical Cyclone HAIYAN



The relief distribution operation was implemented in two (2) Provinces composed of seven (7) towns including urban center of Capiz in the island of Panay, Philippines. A. Capiz Town of Panay Brgy. Tanza Norte Brgy. Agojo Roxas City Brgy. Banica Urban Brgy. Banica Mason Brgy. Dinginan B. Aklan Town of Libacao Brgy. Guadalupe Brgy. Julita Brgy. Sibalew Brgy. Casit-an Brgy. Calamcan Brgy. Ogzip Town of Lezo Brgy. Sta. Cruz Bigaa Town of Malinao Brgy. Bulabod Brgy. Kinalangay Nuevo Brgy. Tambuan Brgy. Manhanip Town of Macato Brgy. Baybay Brgy. Tugas Brgy. Alibagon Brgy. Cajilo Town of Tangalan Brgy. Baybay Brgy. Jawili Brgy. Tamalagon Brgy. Dapdap

Brgy. Dumatad Please refer to Map in Annex 1. 1.2 Beneficiaries Specify direct beneficiaries reached by the action and indirect beneficiaries. Give info also on the involvement of beneficiaries in the implementation of the action The total of beneficiaries directly reached by the action is 5.213 families. Details in the table here below:

Location Direct Beneficiaries (families)

AKLAN Town of Libacao 1.409

Barangay Guadalupe 330 Barangay Julita 464

Barangay Sibalew 161 Barangay Ogzip 218

Barangay Casit-an 72

Barangay Calamcan 164

Town of Lezo 241

Barangay Sta. Cruz Bigaa 241

Town of Malinao 1.384

Barangay Bulabod 380

Barangay Kinalangay Nuevo 276

Barangay Tambuan 391

Barangay Manhanip 337

Town of Makato 772

Barangay Baybay 232

Barangay Tugas 133

Barangay Alibagon 165

Barangay Cajilo 242

Town of Tangalan 981

Barangay Baybay 291 291

Barangay Jawili 373 373

Barangay Tamalagon 92 92

Barangay Dapdap 89 89

Barangay Dumatad 136

Grand total for Aklan 4.787

CAPIZ

Town of Panay 228

Barangay Tanza Norte 150

Barangay Agoho 78

Roxas City 198

Barangay Banica Urban 50

Barangay Banica Amason 105

Barangay Dininginan 43

Grand Total for Capiz 426

Grand Total 5.213

Heads of the beneficiaries families have provided data/information about their situation. Some of them has been involved in the distribution activities and validated the data during the needs assessment phase. Selection process: Right after the inter-province coordinative meeting conducted in Iloilo on 27-28 December 2013, the project has immediately set up its machinery for the distributions. Four barangays were identified to be the beneficiaries of the first assistance: Barangays Agojo and Tanza of the Municipality of Panay and Barangays Banica (Sitio Urban & Sitio Masson) and Sitio Ilawod of Barangay Dinginan in Roxas City. The aforesaid barangays were identified because of the high number of affected families, that have lost their main sources of income: the overwhelming majority of the people in Agojo and Tanza depend their livelihood in fishing. Although a significant percentage of the population in Tanza also relies on farming as their source of living. While the target beneficiaries in Banica and Sitio Ilawod Dinginan is a concentration of urban poor settlers.

1.3 Results and indicators Analyse results reached by the action More than 5,000 families in Capiz and Aklan provinces have been successfully reached and received support from the project. The action has been able to efficiently procure and distribute food packs based on targeted items & schedules both in Aklan and Capiz. The kit composition in Aklan was: 2 kilos of rice 2 cans of sardines 360 grams of munggo beans 250 grams of dried fish and in Capiz was: 2 kilos of rice 2 cans sardines 125 grams of munggo beans 250 grams of dried fish The distributions have reached a total number of beneficiaries of 5,213 families: 426 families in Capiz, 4.787 families in Aklan 1.4 Activities Describe activities implemented Before the starting date of the project, a Project Coordinating Body (PCB) has been created, composed by representatives of FTFP, Task Force Tabang - Aklan and Task Force Tabang -Capiz as team partners: this body conducted series of meetings in preparation for the implementation of the project.

Following the confirmation of the project approval, a team meeting has been held in Iloilo, for the planning, coordination and finalization of schedules and target beneficiaries. It was decided in this meeting that AGIRE project will be implemented in coordination with Caritas funding, provided that the expenses will not overlap to each other. An MoU between FTFP and TF Tabang was also agreed and signed during this meeting. After an inception meeting for the planning and coordination led by Task Force Tabang, Aklan with local leaders and government units in Aklan, food items for the relief were purchased, packed and distributed as planned, facilitated by TF Capiz and Aklan done in their respective areas to save cost.

Following a market analysis, different suppliers have been identified for the different typology of food:

2 suppliers for rice (1 in Aklan and 1 in Capiz)

2 suppliers for sardines (1 in Aklan and 1 in Capiz)

2 suppliers for dried fish (1 in Aklan and 1 in Capiz)

2 suppliers for Mongo Beans (1 in Aklan and 1 in Capiz)

For transportation of food package, the first transportation from the supplier to the packing area which was conducted at Aklan Catholic Gym, by 6 wheeler truck, which costs was included in the contract with the suppliers.

Then, the transportation from the Packing area to the area of distribution has been implemented through the involvement of a total of 7 trucks; 2 trucks were provided by the provincial government of Aklan. Below is the table showing the mobilization of transportation during actual food relief deliveries:

Due to Geographical locations of the targeted barangays, there was a necessity to provide a truck for each barangay to ensure that a 3 days schedule would be achieved as planned. As the target area are located away from each other, a truck assigned to each barangay for each day of distribution was required.

During distribution activities, gathering of data/information from the beneficiaries in their communities was conducted to further understand the impact of the emergency and the main needs in the area FTFP gathered the initial reports from members of the PCB for consolidation for the interim report to be submitted to CESVI including liquidations of cash advances and project disbursements for reporting. 1.5 Specific objective Give info on the fulfilment of the specific objective To provide immediate food relief assistance to 5000 families left homeless by Typhoon Yolanda in the province of Aklan and Capiz: As demonstrated by the number of beneficiaries reached and supported, this objective was fully fulfilled and even served a greater number due to maximization and optimization of available resources. Revived spirit of optimism among victims: the actual presence of the team in the affected communities assured the people that their situation is known to the world and reduce the feeling of isolation and hopelessness. This emotion and thoughts were expressed during the distributions.

2. Monitoring and Evaluation Describe monitoring and evaluation mechanisms Before the starting of implementation of the AGIRE project, partners meetings and consultations were held among representatives from Task Force Capiz and Aklan. Target beneficiaries lists have been counterchecked with local authorities and validated. Local officials such as Mayors of 2 towns (Libacao and Malinao) were able to validate the names of the identified beneficiaries, as the most in need families of target areas. During the implementation process, a steering committee has been set up to ensure facilitation of the distribution activities. Before, during and after the implementation of the project, series of meetings were held for update and monitoring the problems and the results. Evaluation was conducted right after the distributions in Capiz and Aklan: the whole distribution team with local volunteers received feedback and recommendations. Furthermore, the Project Coordinating Body identified the strengths and weaknesses of the Action. Cesvi HQ monitored all the phases of the project through regular phone meetings, emails and internal reports. 2.1 Risk assessment Update risks analysis: external factors and strategies implemented to address these risks � Bad weather conditions: Rain remained prevalent during the implementation period, as November – January is rainy season. All distributions of food packs were done mainly in secure areas such as community plazas/centers. � Disputes or troubles during distributions were controlled by series of prior meetings and clear policies on the part of the facilitators in the area. � Safety of goods and logistics were secured by the involvement and support of local authorities. � Fund management. Most of the funds were brought to provinces in Aklan and Capiz to purchase, pack and distribute the goods which saved costs and time.

3. SECURITY 3.1 Situation in the field Give info on security in the field and implications in the implementation of the action Assurance of Support from Local Government Units was guaranteed. Local officials up to municipality level were tapped. Particularly in Aklan, government trucks were dispatched and open lines of communication in case of emergencies were established. Local school (Aklan Catholic College) was offered to do the packing of relief goods to secure the food stocks and volunteers/packers as well. Leaders of local organizations actively participated thus controls were observed effectively.

4. COORDINATION

4.1 National and local authorities Give information on agreements and coordination with national and local authorities The relief distribution operation funded by AGIRE, and implemented by CESVI through Fair Trade Foundation-Panay, has involved also the cooperation of Task Force Tabang Capiz & Aklan. Task Force Tabang Capiz is a provincial network that endeavors to help each other, generate support for relief & rehabilitation; Task Force Tabang Aklan is an organization established in June 8, 2008 to respond immediately to disasters and calamities: it provides immediate relief to the survivors in terms of their economic needs. At present, Task Force Tabang Aklan was able to fulfill its provincial level organizational capacity as it has established activities in 14 devastated towns during typhoon Yolanda. Coordination with local government units: In order to avoid security problems, coordination with local officials was established from the very start as part of a well-designed plan. This was demonstrated when TF Tabang (where most of the beneficiaries came from) called for a final meeting last Dec. 26, 2013 among the leaders of 14 Barangays from 4 towns of Aklan. Mayor of Malinao, Aklan went along during the actual distribution together with his staff and family to let the people feel his all out support for them (not only during the relief level but on the rehabilitation level as well). Presence of the local Barangay Captains together with the Brgy. Tanod(s) (officials responsible for the security of the community) can be seen in almost all the areas where distributions have been conducted. 4.2 Other humanitarian actors Give information on agreements and coordination with other humanitarian actors The project has been implemented in coordination with another Action funded by Caritas (Italy). The PCB in coordination with Cesvi management decided to include Caritas contribution: 4.5 kilos of rice in the same period of distribution with the AGIRE project, in order to improved quantities of food in each food pack. It was a big positive development that Caritas-Italy funds came just after CESVI's thus added to the quantity of food distributed and admin/operational costs were reduced.

5.CONCLUSIONS

5.1 Conclusion and comments Comments, conclusions, lessons learnt, added values of the intervention The whole relief distribution operation was a big success to more than 5,000 beneficiaries in the Province of Capiz and Aklan. The success in the implementation has been possible thanks to the strong support of the beneficiaries themselves, local government units, volunteers and members of the project coordinating body, who committed their time and efforts for the implementation of the project. The beneficiaries expressed their gratefulness for the fair selection of recipients: goods have been equally divided among them and painstaking leadership. Aside from the relief distribution operation, the project was able to:

� gather information to deepen the understanding about the impact of the typhoon; as basis for the next interventions - rehabilitation phase.

� strengthen the people's support among themselves and towards their local organizations who actively participated in the preparation and implementation of the distributions.

� Expand linkages and support coming from various groups on the part of the PCB. � Raise the awareness of the people about the situation beyond Typhoon Haiyan –

their role to play; how to demand more support from the Philippine government, etc. The devastation left by Yolanda, which mainly affects the 80% of the productive forces composed of farmers and fisherfolks, is projected to affect not only the availability of food supply in the province in the coming months but also in the entire country, as Aklan is the source of supply of rice and coco oil for all the country. Hence, it is projected that hunger situation would be more widespread and extensive in the first 6 months of 2014. The situation calls for a comprehensive rehabilitation endeavor. Particularly on the livelihood of farmers, for rice and coconut production, as well as fisher folks communities, in order to avoid widespread hunger and health problems. AGIRE funded project provided the first step for building the people's resilience in Aklan and Capiz.

19/11/2013 - 31/01/14CESVI

Budget Speso Euro8.500,00 5.899,142.100,00 1.836,731.700,00 3.332,70

600,00 2.298,36600,00 0,00500,00 1.029,93600,00 453,00106,00 143,85294,00 6,29

Totale 15.000,00 15.000,00

Title: Emergency life savign assistance to vulnerable people affected by the tropical cyclonPerido di implementazioneOrganisation

Final Financial ReportDescription Total Budget EuroRiceDried FishMungo beansSardinesCooking oilPacking and transportation costsDelivery/Distributions & Logistcis CostsCommunication Contingency costs

ID Ente Annualità Protocollo Descrizione ModPagamento1 Valuta1 Importo1 EURNote

60 AGIRE 01 26/12/13 60 PHP 325.600,00 5.392,3667 AGIRE 01 26/12/13 67 PHP 30.600,00 506,78

TOTAL 5.899,14

ID Ente Annualità Protocollo Descrizione ModPagamento1 Valuta1 Importo1 EUR Note


TOTAL 1.836,73



TOTAL 3.332,70



TOTAL 2.298,36


5 AGIRE 01 22/11/13 5 PHP 10,00 0,176 AGIRE 01 22/11/13 6 PHP 75,00 1,247 AGIRE 01 22/11/13 7 PHP 500,00 8,288 AGIRE 01 25/11/13 8 PHP 64,00 1,069 AGIRE 01 28/11/13 9 PHP 108,00 1,7914 AGIRE 01 09/12/13 14 PHP 15,00 0,2516 AGIRE 01 12/12/13 16 PHP 57,50 0,9520 AGIRE 01 17/12/13 20 PHP 2.400,00 39,7523 AGIRE 01 19/12/13 23 PHP 627,00 10,3824 AGIRE 01 19/12/13 24 PHP 50,00 0,8326 AGIRE 01 19/12/13 26 PHP 79,00 1,3127 AGIRE 01 20/12/13 27 PHP 365,00 6,0417 AGIRE 01 21/12/13 17 PHP 334,50 5,5430 AGIRE 01 21/12/13 30 PHP 120,00 1,9931 AGIRE 01 21/12/13 31 PHP 215,00 3,5632 AGIRE 01 21/12/13 32 PHP 1.000,00 16,5634 AGIRE 01 22/12/13 34 PHP 250,00 4,1436 AGIRE 01 22/12/13 36 PHP 570,00 9,4413 AGIRE 01 23/12/13 13 PHP 62,00 1,03

IA01 - RiceDataDocumento

Gerry Rice Mill, paid, rice Cash Filipine PHPCAKE Enterprises, paid, rice Cash Filipine PHP

IA02 - Dried FishDataDocumento

Anthony and Elsie Store, paid, dried fish Cash Filipine PHPUgahan sang Roxas City MPC, paid, dried fish Cash Filipine PHP

IA03 - Mungo beansDataDocumento

Numancia Vegetables and Fruit Farmers MPC, paid, monggo beansCash Filipine PHPRoxas City Agricultural Center, paid, monggo beans Cash Filipine PHP

IA04 - SardinesDataDocumento

Romero Enterprises, paid, Sardines Cash Filipine PHPSamzkie Variety Store, sardines Cash Filipine PHP

IA06 - Packing and transportation costsDataDocumento

CAAP, paid parking fee for fetching Allesandro SpagnolettaCash Filipine PHPCoffeebreak, paid for coffee Cash Filipine PHPCA by May Wan for Fetching Libera Antelmi Cash Filipine PHPJollibee, meal Cash Filipine PHPPixie Cyber Alley Internet Cafe, paid PC rental and printingCash Filipine PHPE-Store Minimart, paid photocopy Cash Filipine PHPJecilyn Arguelles, transportation expenses Cash Filipine PHPMarsing Talaoc, 1 day honorarium of 30 packers for Tangalan RDOCash Filipine PHPRowena Narciso, travel expenses Cash Filipine PHPKaoli Express, taxi fare Cash Filipine PHPSolid Gold Food Inc., meal Cash Filipine PHPWev's fastfood, meal Cash Filipine PHPtransportation expenses Cash Filipine PHPElimanor, meal Cash Filipine PHPJecilyn Arguelles, transportation expenses Cash Filipine PHPThe Gonzaga Mansion, room accomodation for Board MeetingCash Filipine PHPCD-R King Gen. Merchandise, paid, flash disk Cash Filipine PHPPixie Cyber Alley Internet Cafe, paid, photocopy Cash Filipine PHPtravel expenses Cash Filipine PHP

37 AGIRE 01 23/12/13 37 PHP 1.747,50 28,9438 AGIRE 01 23/12/13 38 PHP 1.500,00 24,8439 AGIRE 01 23/12/13 39 PHP 1.500,00 24,8440 AGIRE 01 23/12/13 40 PHP 1.500,00 24,8441 AGIRE 01 23/12/13 41 PHP 22,00 0,3642 AGIRE 01 23/12/13 42 PHP 131,75 2,1843 AGIRE 01 23/12/13 43 PHP 36,00 0,6044 AGIRE 01 23/12/13 44 PHP 22,00 0,3645 AGIRE 01 23/12/13 45 PHP 175,00 2,9046 AGIRE 01 23/12/13 46 PHP 100,00 1,6647 AGIRE 01 23/12/13 47 PHP 288,05 4,7748 AGIRE 01 23/12/13 48 PHP 1.000,00 16,5649 AGIRE 01 24/12/13 49 PHP 200,00 3,3150 AGIRE 01 24/12/13 50 PHP 2.180,00 36,1053 AGIRE 01 24/12/13 53 PHP 50,00 0,8354 AGIRE 01 24/12/13 54 PHP 275,75 4,5755 AGIRE 01 24/12/13 55 PHP 166,50 2,7664 AGIRE 01 26/12/13 64 PHP 306,00 5,0765 AGIRE 01 26/12/13 65 PHP 381,00 6,3172 AGIRE 01 26/12/13 72 PHP 320,00 5,3073 AGIRE 01 26/12/13 73 PHP 200,00 3,3174 AGIRE 01 26/12/13 74 PHP 384,00 6,3675 AGIRE 01 26/12/13 75 PHP 3.250,00 53,8278 AGIRE 01 26/12/13 78 PHP 200,00 3,3182 AGIRE 01 27/12/13 82 PHP 120,00 1,9983 AGIRE 01 27/12/13 83 PHP 534,00 8,8484 AGIRE 01 27/12/13 84 PHP 480,00 7,9585 AGIRE 01 27/12/13 85 PHP 100,00 1,6686 AGIRE 01 27/12/13 86 PHP 178,00 2,9587 AGIRE 01 27/12/13 87 PHP 800,00 13,2589 AGIRE 01 27/12/13 89 PHP 295,00 4,8991 AGIRE 01 27/12/13 91 PHP 4.000,00 66,2593 AGIRE 01 28/12/13 93 PHP 24.000,00 397,47102 AGIRE 01 30/12/13 102 PHP 1.400,00 23,19104 AGIRE 01 30/12/13 104 PHP 147,00 2,4357 AGIRE 01 31/12/13 57 PHP 540,00 8,9458 AGIRE 01 31/12/13 58 PHP 150,00 2,48106 AGIRE 01 02/01/14 106 PHP 300,00 4,97107 AGIRE 01 02/01/14 107 PHP 380,00 6,29108 AGIRE 01 02/01/14 108 PHP 370,00 6,13110 AGIRE 01 04/01/14 110 PHP 100,00 1,66111 AGIRE 01 05/01/14 111 PHP 780,50 12,93120 AGIRE 01 07/01/14 120 PHP 383,50 6,35113 AGIRE 01 08/01/14 113 PHP 43,00 0,71114 AGIRE 01 08/01/14 114 taxi fare PHP 134,50 2,23118 AGIRE 01 11/01/14 118 PHP 600,00 9,94119 AGIRE 01 11/01/14 119 taxi fare PHP 500,00 8,28121 AGIRE 01 13/01/14 121 taxi fare PHP 78,50 1,30

Rowena Narciso, travel expenses Cash Filipine PHPWilliard Vidal, paid, 3 day tricycle rental Cash Filipine PHPKim Tugna, paid, 3 day tricycle rental Cash Filipine PHPInosanto Tejada, paid, 3 day tricycle rental Cash Filipine PHPYangskie Internet, paid, printing Cash Filipine PHPNational Book Store, paid, office supplies Cash Filipine PHPCopya Ilonggo Sales and Services, photocopy Cash Filipine PHPNetopia Internet Cafe, Printing Cash Filipine PHPsnacks Cash Filipine PHPSolid Gold Food Inc., meal Cash Filipine PHPmeal Cash Filipine PHPThe Gonzaga Mansion, room accomodation for Board MeetingCash Filipine PHP1 globe and 1 smart prepaid load Cash Filipine PHPEsprutingkl Gas and Service Inc., paid, diesel for car used and changed of oilCash Filipine PHPNetopia Internet Cafe, Printing Cash Filipine PHPNational Book Store, paid, office supplies Cash Filipine PHPNational Book Store, paid, office supplies Cash Filipine PHPNew Fu's Merchandise, paid, office supplies Cash Filipine PHPKH Shopping Center, paid, office supplies Cash Filipine PHPChristopher Casamayor, paid, transportation fee for rice Cash Filipine PHPChristopher Casamayor, paid, hauling of rice Cash Filipine PHPReynaldo Nacua, paid, meal during packing of goods Cash Filipine PHPVermel Bartolome, paid, 5 days tricycle rental Cash Filipine PHPPrinceworld Makketing Corp., paid, 1 smart buddy prepaid loadCash Filipine PHPKH Shopping Center, paid, office supplies (puncher) Cash Filipine PHPRoyal Supermart, paid, 3 reams bond paper Cash Filipine PHPDense Digital Business Center, paid, computer ink Cash Filipine PHPKH Shopping Center, paid, office supplies (ballpen) Cash Filipine PHPRoyal Supermart, paid, 1 ream bond paper Cash Filipine PHPP and K Computer sales and services, paid, 1 ream printingCash Filipine PHPMagnet Telecom Shoppe, paid, 1 smart buddy prepaid loadCash Filipine PHPGregori Advertising, paid, T-shirt printing Cash Filipine PHP2 days honorarium of 150 packers Cash Filipine PHPdriver's fee for 3 and ½ days Cash Filipine PHPmeal Cash Filipine PHPJethro Canas, travel expenses Cash Filipine PHPJecilyn Arguelles, transportation expenses Cash Filipine PHPdriver's fee for 1 day Cash Filipine PHPdiesel for car used Cash Filipine PHPSamurai,meal Cash Filipine PHP1 smart buddy prepaid load Cash Filipine PHPJethro Canas, travel expenses Cash Filipine PHPJecilyn Arguelles, transportation expenses Cash Filipine PHPPC rental Cash Filipine PHP

Cash Filipine PHPThe Gonzaga Mansion, room accomodation for Board MeetingCash Filipine PHP

Cash Filipine PHPCash Filipine PHP

122 AGIRE 01 13/01/14 122 PHP 500,00 8,28123 AGIRE 01 13/01/14 123 PHP 230,00 3,81124 AGIRE 01 13/01/14 124 PHP 144,00 2,38125 AGIRE 01 14/01/14 125 PHP 320,00 5,30126 AGIRE 01 15/01/14 126 PHP 109,00 1,81128 AGIRE 01 18/01/14 128 taxi fare PHP 96,00 1,59129 AGIRE 01 18/01/14 129 PHP 1.000,00 16,56131 AGIRE 01 20/01/14 131 PHP 181,75 3,01132 AGIRE 01 22/01/14 132 PHP 90,00 1,49135 AGIRE 01 23/01/14 135 PHP 205,75 3,4179 AGIRE 01 26/12/14 79 taxi fare PHP 61,00 1,01

TOTAL 1.029,93


21 AGIRE 01 18/12/13 21 PHP 3.500,00 57,9622 AGIRE 01 18/12/13 22 PHP 1.000,00 16,5666 AGIRE 01 26/12/13 66 PHP 11.037,00 182,7971 AGIRE 01 26/12/13 71 PHP 1.965,00 32,5476 AGIRE 01 26/12/13 76 PHP 2.000,00 33,1288 AGIRE 01 27/12/13 88 PHP 540,00 8,9490 AGIRE 01 27/12/13 90 PHP 670,00 11,1092 AGIRE 01 27/12/13 92 PHP 250,00 4,1494 AGIRE 01 27/12/13 94 PHP 1.800,00 29,8195 AGIRE 01 28/12/13 95 water PHP 120,00 1,9996 AGIRE 01 28/12/13 96 PHP 1.728,12 28,6297 AGIRE 01 28/12/13 97 PHP 460,00 7,6298 AGIRE 01 28/12/13 98 PHP 314,00 5,2099 AGIRE 01 28/12/13 99 PHP 350,00 5,80101 AGIRE 01 30/12/13 101 PHP 290,00 4,80105 AGIRE 01 31/12/13 105 PHP 1.328,54 22,00

TOTAL 453,00


10 AGIRE 01 04/12/13 10 PHP 88,00 1,4611 AGIRE 01 05/12/13 11 PHP 100,00 1,6612 AGIRE 01 07/12/13 12 PHP 200,00 3,3115 AGIRE 01 12/12/13 15 PHP 100,00 1,6618 AGIRE 01 14/12/13 18 PHP 540,00 8,9419 AGIRE 01 16/12/13 19 PHP 300,00 4,9725 AGIRE 01 19/12/13 25 PHP 100,00 1,6628 AGIRE 01 20/12/13 28 PHP 140,00 2,3229 AGIRE 01 20/12/13 29 PHP 202,00 3,3533 AGIRE 01 22/12/13 33 PHP 68,00 1,1335 AGIRE 01 22/12/13 35 PHP 18,00 0,3051 AGIRE 01 24/12/13 51 PHP 3.000,00 49,68

diesel for car used Cash Filipine PHPmeal Cash Filipine PHPmeal Cash Filipine PHPmeal Cash Filipine PHPmeal Cash Filipine PHP

Cash Filipine PHPThe Gonzaga Mansion, room accomodation for Board MeetingCash Filipine PHPoffice supplies Cash Filipine PHPrubber stamp Cash Filipine PHPoffice supplies Cash Filipine PHP

Cash Filipine PHP

IA07 - Delivery/Distributions & Logistcis CostsDataDocumento

Sherwin Tampos, 1 day jeepney rental Cash Filipine PHPJason Teodosio, driver's honorarium for Tangalan RDO Cash Filipine PHPKH Shopping Center, paid, plastic Cash Filipine PHPJ and A plastic wares and carpets, paid, plastic Cash Filipine PHPAllen Dela Cruz, paid, 1 day jeepney rental Cash Filipine PHPPaolo's Kainan, paid, meal during actual distribution Cash Filipine PHPAlmax Grill and Resto, paid, meal Cash Filipine PHPB and P cellphone and accessories, paid, car charger Cash Filipine PHPLa Hacienda Grande Hotel, paid, room accommodation Cash Filipine PHP

Cash Filipine PHPdiesel for car used Cash Filipine PHPmeal Cash Filipine PHPmeal Cash Filipine PHPfruits Cash Filipine PHP1 smart buddy prepaid load Cash Filipine PHPCaltex, diesel for car used Cash Filipine PHP

IA08 - CommunicationDataDocumento

XB Gamerz Internet Cafe, paid PC rental and scan Cash Filipine PHPSM, paid globe and smart card Cash Filipine PHPglobe card Cash Filipine PHPPrinceworld Marketing Corp., paid, globe card Cash Filipine PHPSM., paid, communication Cash Filipine PHPIloilo Supermart, Inc., globe and smart card Cash Filipine PHPIloilo Supermart Inc.,smart card Cash Filipine PHPNetopia Internet Cafe, PC rental Cash Filipine PHPNetopia Internet Cafe, PC rental Cash Filipine PHPPanay Andoks Corporation, meal Cash Filipine PHPXB Gamerz Internet Cafe, paid, PC rental Cash Filipine PHPConcept Comuter, paid, printer scanner Cash Filipine PHP

52 AGIRE 01 24/12/13 52 PHP 29,00 0,4856 AGIRE 01 24/12/13 56 PHP 100,00 1,6659 AGIRE 01 25/12/13 59 PHP 500,00 8,2877 AGIRE 01 26/12/13 77 PHP 538,00 8,9180 AGIRE 01 26/12/13 80 PHP 45,00 0,7581 AGIRE 01 26/12/13 81 PHP 67,00 1,11100 AGIRE 01 29/12/13 100 PHP 448,75 7,43103 AGIRE 01 30/12/13 103 PHP 290,00 4,80109 AGIRE 01 04/01/14 109 PHP 72,00 1,19112 AGIRE 01 07/01/14 112 PHP 188,00 3,11115 AGIRE 01 08/01/14 115 PHP 30,00 0,50116 AGIRE 01 08/01/14 116 PHP 272,00 4,50117 AGIRE 01 10/01/14 117 PHP 300,00 4,97127 AGIRE 01 16/01/14 127 PHP 450,00 7,45130 AGIRE 01 18/01/14 130 PHP 200,00 3,31133 AGIRE 01 23/01/14 133 PHP 100,00 1,66134 AGIRE 01 23/01/14 134 PHP 200,00 3,31

TOTAL 143,85

XB Gamerz Internet Cafe, paid PC rental Cash Filipine PHPSM, paid globe card Cash Filipine PHPApple's Imaging Center, paid, communication Cash Filipine PHPFuselink Digital Artts and Prints, paid, tarpaulin printing Cash Filipine PHPPrinceworld Makketing Corp., paid, meal Cash Filipine PHPJane's PC Coin, Paid, PC rental Cash Filipine PHPsnacks Cash Filipine PHPglobe prepaid Cash Filipine PHPmeal Cash Filipine PHPJecilyn Arguelles, transportation expenses Cash Filipine PHPSM, smartload Cash Filipine PHPDigital Paradise, PC Rental Cash Filipine PHPglobe prepaid Cash Filipine PHPcommunication Cash Filipine PHPsmartload Cash Filipine PHPglobe prepaid Cash Filipine PHPink refill Cash Filipine PHP

Emergency Life Saving Assistance o Vulnerable People Affected by the tropical

Cyclone Haiyan

Report fotografico

Foto 1 – 2: Food Distribution in Barangay Julita Libacao, Aklan, December 28, 2013

Foto 3: Distribution in Barangay Calamcan Libacao, Aklan, December 28, 2013

Foto 4: Distribution in Barangay Baybay Makato, Aklan, December 29, 2013

Foto 5: Food Distribution in Barangay Calamcan Libacao, Aklan, December 28, 2013

Foto 6: Food Distribution in Libacao, Aklan - December 28, 2013

Foto 7: Distribution in Barangay Guadalupe Libacao, Aklan, December 28, 2013

Foto 8: Distribution in Banica Mason Roxas City, Capiz, December 27, 2013

Foto 9: Distribution in Banica Mason Roxas City, Capiz, December 27, 2013

BUDGET SUMMARY

CESVI revisione II 19.709,35 €

- € - €

01.03. Health - € - €

01.05. Shelter - € - €

19.709,35 € - € - € - € - € - € - €

€ 2.713,00 1.180,00 € 1.533,00 €

- € - € - € - € - € - € - €

22.422,35 € 1.570,15 €

€ 23.992,50



01.04. Nutrition




BUDGET SUMMARY

CESVI revisione II 19.709,35 €

- € - €

01.03. Health - € - €

01.05. Shelter - € - €

19.709,35 € - € - € - € - € - € - €

€ 2.713,00 1.180,00 € 1.533,00 €

- € - € - € - € - € - € - €

22.422,35 € 1.570,15 €

€ 23.992,50



01.04. Nutrition




FINAL NARRATIVE REPORT

Emergency Philippines

Title of the Action

Rehabilitating the schools of Buruanga affected by typhoon

Yolanda



The project has been implemented in the Buruanga Vocational School in Brgy. Katipunan,

Buruanga, Province of Aklan, Philippines.

1.2 Beneficiaries

The total of beneficiaries directly reached by the action is 1.004 individuals, composed by:

� 947 students (enrolled in 2014)

� 57 teachers & staff

Indirect beneficiaries are 17 local laborers (that have received regular salaries for 4 months) and

the entire community of Katipunan, composed by about 4.800 individuals.

The entire community has been deeply involved in the project implementation:

− Teachers and school staff directly participated in the activities by provision of food,

drinking water and resting place for the workers; they sold the old, waste materials of the repaired

rooms and used the money to buy paint and paid for painting works for the ceiling and roof of 9

rooms.

− Students did the clean up the whole 9 rooms ready for opening of classes as part of

“Brigada Eskwela” (an annual nation-wide activity of all schools in preparation for the opening of

the classes).

− At the end of the project, a formal turn ceremony has been organized, as a way of

expressing community’s gratefulness to CESVI, AGIRE, and FTFP: the ceremony was attended by

the whole student body, teachers, representatives of local authorities. The whole School body

expressed their wholehearted thanks for having received help though project from AGIRE. A

plaque of appreciation for AGIRE and CESVI was received by FTFP during the ceremony.

1.3 Results and indicators

The project fully contributed to restore education and learning activities in the school affected by

the typhoon Yolanda by rehabilitating facilities, thus fully reaching principal and specific objectives

of the Action.

Actions made Remarks

1. Able to finish the repair

of roofing and ceiling

works of nine (9) rooms

All the activities were successfully implemented as planned; school

facilities have been rehabilitated and made available for students

before the opening of the classes (June 2, 2014).

and 1 toilet.

2. Able to provide 18

units of electric wall fans.

Mounting of wall fans into the nine rooms were facilitated by the

School Admin.

3. Able to provide 1 unit

of electric generator.

The said brand new unit was presented together with the wall fans

during the turn over ceremony last June 20. All other 10 schools are

free to borrow the unit when needed. Policies and guidelines will be

made available by VBS together with LGU representative.

1.4 Activities

At the start-up of the project, coordination and consultation with school representatives and local

government structures were held; the team of workers has been hired and suppliers have been

selected. Labor has been selected in the local communities, both to rise a sense of ownership and

to empower their capacities.

9 classrooms of the school have been rehabilitated through the following activities: roofing,

ceiling, installation of one toilet and of electrical wirings; materials have been purchased locally.

According to the school needs, 18 wall fans have been provided and 1 unit generator set has been

handed over to the school administration in order to be able to face the frequent blackouts.

Broken or waste galvanized irons (GI Sheets) have been sold by the school representatives and the

related funds have been used for painting of the ceiling, as their local counterpart to the project.

The local partner FTFP intervened actively on the monitoring and communicated with CESVI all

projects’ achievements and expenditures. At the end of May 2014, a monitoring mission from Cesvi

HQ has been implemented in order to check status of the works and support narrative and

financial reporting.

1.5 Specific objective

The whole school administration of Buruanga Vocational School composed of 947 students,

teachers, and Parents-Teachers Associations (PTA) officers who benefited on the project,

expressed their happiness and gratefulness having able to receive and now enjoying the results of

the finished rehabilitation project as planned in their school.

Nine (9) rooms roofing and ceiling were repaired with one toilet and able to provide 18 wall fans

and 1 unit generator set. As an expression of their gratitude, a Hand Over Ceremony was

conducted last June 20, 2014 led by the School Administration headed by its Principal, Wilsie

Moleno.

1.6 Monitoring and Evaluation

− FTFP monitored the rehabilitation activities through regular updating with the PC and

through direct visits in the project site, together with CESVI’s representatives conducting

their mid and final monitoring missions.

− A midterm monitoring mission has been implemented by Cesvi expatriate staff (March

2014): in that occasion it was stressed that workers should wear protections like helmets,

and gloves during work; recommendations were also made regarding administrative issues.

All recommendations were addressed after the monitoring missions by FTFP by coming up

with guidelines included in their workers contract and clear orientations among teachers

and workers. Financial monitoring and forecasting system introduced during the mission

was also a good tool in managing the project’s finances.

− At the end of May, a representative from Cesvi HQ was able to see and validated the works

at BVS and able to share directly with the school teachers. Furthermore, project finance

documentation has been collected and checked.

2. RISKS AND ASSUMPTIONS

2.1 Pre-conditions

Both the preconditions (“Local leaders remain cooperative and willing to contribute in the

provision of proper information” and “No other emergencies hit the location”) have been

respected, thus allowing proper implementation of the Action. In particular:

a. Teachers & school staff directly participated in the activities by giving support to workers

through providing snacks, place to rest, and smooth coordination with the school.

b. The intervention itself responded to the needs of the schools thus the coordination and

support were ensured from the very beginning of the implementation

c. Right timing in terms of the climatic condition. Only limited rain experienced during work

implementation.

3. SECURITY

3.1 Situation in the field

The Project Team was assured by the local people and Local Authorities, especially the PC that

they will be responsible to ensure the security while the project is being done. No reported

missing materials and equipments until the end of the project.

4. RESOURCES

4.1 Total budget

The intervention has reached the planned results by registering savings on the total budget,

mainly due to savings in the purchase of construction material, as a result of use of local materials,

purchase from local suppliers and recycling of materials already present in the target school.

For these reasons the total expenditures of the project are lower than the total budget allocated

by the Donor. The financial report is made accordingly, by reporting for a total amount of 20.547€.

4.2 Human resources

For the realization of the intervention, the following human resources have been employed and

charged to the project:

1 local coordinator: 01/02/2014-28/02/2014

1 accountant/book keeper: 01/02/2014-28/02/2014

Furthermore, the project benefitted also of human resources already present and operational in

the target area, whose costs have been covered with funds other than Agire:

1 local coordinator for the months of March, April and May 2014

1 accountant/book keeper for the months of March, April and May 2014

1 driver

1 coordinator (FTF-P, local partner)

1 expatriate expert that implemented a monitoring mission in the area

5. COORDINATION

5.1 National and local authorities

At the beginning the project together with CESVI, LGUs, and FTFP coordination about the project

were made. Three times the PT went to see the Mayor for updating and provision of project

documents such as program of works and budget estimation. Therefore during the

implementation the PC did a close coordination with LGU representatives and no serious problems

occurred so far.

5.2 Other humanitarian actors

No other humanitarian actors were present in the selected area of implementation of the project.

Cesvi and FTF-P implemented an additional project in the same area, targeting other schools with

rehabilitation works. As schools and timings were different, no overlapping of resources and

beneficiaries have been registered. Thanks to the combined impacts of the 2 projects, the

effectiveness of the Agire funded action improved, as the entire community of Buruanga

benefitted from the interventions.

6.CONCLUSIONS

6.1 Evaluation of social impact of the project

Students are very happy to go back to their school rooms again to continue their learning

activities. The impact of this intervention has directly involved not only the students but the whole

Buruanga community itself.

They have expressed it clearly together with their teachers and administration staff during the

turn over ceremony held on June 20th. According to Ms. Molino, words are not enough how to

thank all who have worked out for the said project now became a reality timely before school

opened last June 2, 2014. This gesture of solidarity with the victims of Typhoon Haiyan especially

for the children of Buruanga Vocational School will remain a historical experience, of

Buruanganons, being their first, to always remember.

An added value has been registered thanks to the training on Disater Risk Mitigation and

Preparedness, implemented in the framework of another Cesvi project in the area.

2 representatives for Buruanga Vocational School joined this training and are now part of the

Disaster Preparedness Committee (DPC).

6.2 Conclusion and comments

Involvement of the local people greatly contributed to the success of the project.

Buruanga as a fifth class town that received foreign support directly to the school was an

extraordinary experience that raised the moral and motivation for BVS and in their community to

help each other.

The formation of their Disaster Preparedness Committee (DPCs) was a real success. After the

training, they were able to echo the input they have learned from the DPT together with other

members to be, come up with a plan of action including setting up of officers. Out from this

formation/organization as non-government organization yet maintain close coordination with the

LGU, is the basis for future strategies of intervention when it comes to Disaster Preparedness and

developmental endeavours of the community as well. The local DPC will now link with various

DPCs or similar organizations in Panay as well as national through FTFP for future possibilities of

working together.

FTFP project team learned a lot from this experience in terms of management, monitoring and

working with them.

Annexes:

Letter of handover with Buruanga Vocational School

Final Financial Report

Photographic Report

BUDGET SUMMARY

CESVI Report finale 17.038,20 €

- € - €

01.03. Health - € - €

01.05. Shelter - € - €

17.038,20 € - € - € - € - € - € - €

€ 2.164,60 963,50 € 809,50 €

- € - € - € - € - € - €

391,60 € 19.202,80 €

1.344,20 € € 20.547,00



01.04. Nutrition




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